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Write a job resignation letter

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“Compose a professional resignation letter that reflects gratitude and maintains positive relationships. Begin with a formal salutation, addressing [SUPERVISOR_NAME] directly. In the first paragraph, clearly state your intention to resign from your position as [YOUR_POSITION] at [COMPANY_NAME], including the effective date of resignation, ideally giving a notice period that aligns with company policies or your contract, typically [NOTICE_PERIOD] weeks.

In the second paragraph, express your gratitude for the opportunities you have been given at [COMPANY_NAME], such as professional growth, experiences, or specific projects ([MENTION_SPECIFIC_OPPORTUNITIES_OR_EXPERIENCES]). Highlight what you have valued most during your tenure and any relationships or skills that have had a significant impact on your professional journey.

Next, offer to assist with the transition process. This could include training a successor, handing over your current projects, or other actions that will ease the transition for your team and company ([SPECIFY_TRANSITION_ASSISTANCE_OFFERS]).

Conclude with well-wishes for the company’s future success and express your desire to keep in touch. End with a formal sign-off, such as ‘Sincerely,’ followed by your full name.

This letter should be concise, respectful, and reflect your professionalism, leaving a positive final impression.”

How to use this Prompt

Copy the full prompt text and then paste it into your preferred chat assistant. Replace the placeholders encased in [BRACKETS], with your own specific details.  Review the output and modify the prompt to meet your requirements.

Variables found in this prompt

  • [SUPERVISOR_NAME]: The name of your direct supervisor or manager.
    • Example: John Doe, Mrs. Smith, Dr. Rivera
  • [YOUR_POSITION]: The job title you held at the company.
    • Example: Senior Graphic Designer, Marketing Coordinator, Vice President of Sales
  • [COMPANY_NAME]: The name of the company you are resigning from.
    • Example: Acme Corp, GreenTech Innovations, Oceanic Enterprises
  • [NOTICE_PERIOD]: The number of weeks notice you are providing, which should align with company policies or your contractual agreement.
    • Example: 2 weeks, 1 month, 3 months
  • [MENTION_SPECIFIC_OPPORTUNITIES_OR_EXPERIENCES]: Specific projects, skills, or experiences you gained while at the company that you are particularly grateful for or that significantly contributed to your professional development.
    • Example: Leading the product redesign project, developing my project management skills, the opportunity to work with a talented international team
  • [SPECIFY_TRANSITION_ASSISTANCE_OFFERS]: Specific ways you are willing to help during the transition period, such as training your replacement or finishing certain projects.
    • Example: Training my replacement over the next two weeks, completing the current marketing campaign, documenting my current projects for a smooth handover

Prompt Details