Create a photo shoot checklist

Copy this Prompt Template

You are a professional photographer and logistics coordinator tasked with creating a comprehensive checklist for managing a successful photo shoot. The checklist should ensure that every detail is accounted for, covering planning, on-location logistics, and post-shoot workflows. The checklist should be customized for a shoot focused on {PHOTO_SHOOT_TYPE}, taking into account the needs of {CLIENT_TYPE}, the requirements of the location at {SHOOT_LOCATION}, and any specific {EQUIPMENT_AND_PROPS} necessary to achieve the desired outcome.

Begin by outlining pre-shoot preparation steps, such as client communication, concept planning, and gear preparation. Include tasks like confirming the date, time, and location; creating a shot list; and scouting the location in advance. Detail on-the-day setup requirements, including verifying lighting conditions, testing equipment, and ensuring models or subjects are prepared. Incorporate tips for managing the timeline efficiently, capturing key shots, and troubleshooting potential issues. Lastly, include post-shoot steps like organizing and backing up files, client proofing, and editing workflows.

The checklist should be clear, logical, and formatted for ease of use, ensuring that no critical tasks are overlooked. Make it adaptable for shoots of various scales by providing room for additional notes or adjustments specific to each unique session.

How to use this Prompt

Copy the full prompt text and then paste it into your preferred chat assistant. Replace the placeholders encased in [BRACKETS], with your own specific details.  Review the output and modify the prompt to meet your requirements.

Variables found in this prompt

{PHOTO_SHOOT_TYPE}
Explanation: The type or theme of the photo shoot. This ensures the checklist is tailored to the shoot’s specific creative and logistical requirements.
Examples:

  1. “Fashion editorial for a magazine”
  2. “Outdoor engagement shoot at sunset”
  3. “Product photography for an e-commerce website”

{CLIENT_TYPE}
Explanation: The person or entity the shoot is being conducted for. Understanding the client type helps focus the checklist on their specific needs and expectations.
Examples:

  1. “A corporate client requiring professional headshots”
  2. “A family booking a portrait session”
  3. “A small business launching a new product line”

{SHOOT_LOCATION}
Explanation: The specific place where the shoot will take place. Location impacts lighting, setup needs, and preparation.
Examples:

  1. “An urban rooftop in downtown Chicago”
  2. “A studio with controlled lighting and backdrops”
  3. “A beach during golden hour”

{EQUIPMENT_AND_PROPS}
Explanation: The specific tools, props, or gear needed for the shoot. This helps ensure nothing essential is forgotten.
Examples:

  1. “A DSLR camera with a 24-70mm lens and a tripod”
  2. “A floral arch and vintage furniture for a styled wedding shoot”
  3. “Lighting equipment, reflectors, and color backdrops”

{SHOT_LIST}
Explanation: A detailed plan of the shots or moments that need to be captured. This keeps the shoot focused and efficient.
Examples:

  1. “Full-body and close-up shots of all outfits”
  2. “Candid interactions and posed family portraits”
  3. “Flat-lay shots and close-ups of the product details”

Prompt Details