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Write a payment demand letter

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Compose a Demand for Payment Letter that addresses the recipient [RECIPIENT_NAME] from [YOUR_COMPANY_OR_INDIVIDUAL_NAME]. Begin with a formal greeting, followed by a clear statement of the debt owed, including specifics like the original invoice date [INVOICE_DATE], the service or product provided [SERVICE_OR_PRODUCT], and the total amount due [TOTAL_AMOUNT_DUE]. Reference any previous communications regarding the debt [PREVIOUS_COMMUNICATIONS] to reinforce the urgency of the situation. Assert the consequences of non-payment, such as legal action or additional fees, specifying any deadlines [PAYMENT_DEADLINE] for settling the debt. Offer contact information [YOUR_CONTACT_INFORMATION] for any queries or to arrange payment. Conclude with a firm yet respectful call to action, urging immediate payment to avoid further actions. Ensure the tone remains professional, prioritizing resolution over conflict.

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Copy the full prompt text and then paste it into your preferred chat assistant. Replace the placeholders encased in [BRACKETS], with your own specific details.  Review the output and modify the prompt to meet your requirements.

Variables found in this prompt

  • [RECIPIENT_NAME]: The name of the individual or entity that owes you money.
    • Examples: “John Doe”, “Acme Corp.”, “Widget Solutions LLC”
  • [YOUR_COMPANY_OR_INDIVIDUAL_NAME]: Your name or the name of your business seeking payment.
    • Examples: “Jane Smith”, “Quality Landscaping”, “Best Consulting Services”
  • [INVOICE_DATE]: The date the original invoice was issued.
    • Examples: “January 15, 2023”, “March 1, 2024”, “July 22, 2023”
  • [SERVICE_OR_PRODUCT]: The specific service or product for which the payment is overdue.
    • Examples: “web design services”, “commercial cleaning”, “500 units of custom stationery”
  • [TOTAL_AMOUNT_DUE]: The total amount of money that is owed to you.
    • Examples: “$2,500”, “$150”, “$7,850”
  • [PREVIOUS_COMMUNICATIONS]: Any previous attempts to contact the debtor about the unpaid invoice.
    • Examples: “two emails and one phone call in the past month”, “a letter sent on August 5”, “multiple text messages over the last two weeks”
  • [PAYMENT_DEADLINE]: The final date by which the payment should be made to avoid further actions.
    • Examples: “April 30, 2024”, “within 30 days of this letter”, “by the end of the business day on May 15”
  • [YOUR_CONTACT_INFORMATION]: How the recipient can contact you to discuss the payment or to inform you of payment arrangements.

Prompt Details