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Write a Request for Proposal (RFP)

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You are a skilled business consultant tasked with writing a Request for Proposal (RFP) for {PROJECT_DESCRIPTION} on behalf of {ORGANIZATION_NAME}. The objective is to solicit detailed and competitive bids from qualified vendors to ensure the successful completion of the project. The RFP should clearly outline the project’s requirements, scope, and evaluation criteria.

Begin by providing an overview of {ORGANIZATION_NAME}, including its mission, history, and core values. Describe the purpose and objectives of {PROJECT_DESCRIPTION}, highlighting its significance to the organization. Detail the project scope, including specific tasks, deliverables, timelines, and any constraints or dependencies. Clearly define the technical and functional requirements that vendors must meet, such as {TECHNICAL_REQUIREMENTS} and {FUNCTIONAL_REQUIREMENTS}.

Outline the proposal submission guidelines, specifying the format, required documentation, and deadline. Explain the criteria that will be used to evaluate the proposals, such as {EVALUATION_CRITERIA}, and describe the process for selection, including any key dates for presentations or interviews.

Conclude with contact information for the primary point of contact at {ORGANIZATION_NAME}, including their name, title, and contact details, and invite vendors to submit questions or requests for clarification by a specified date.

How to use this Prompt

Copy the full prompt text and then paste it into your preferred chat assistant. Replace the placeholders encased in [BRACKETS], with your own specific details.  Review the output and modify the prompt to meet your requirements.

Variables found in this prompt

  • {CUSTOMER_NAME}
    • Purpose: To personalize the message and make it feel direct and specific to the recipient.
    • Examples:
      • Alex Johnson
      • Sarah Kim
      • Michael Rodriguez
  • {SERVICE_OR_PRODUCT}
    • Purpose: To specify what service or product the customer received, adding relevance and context to the message.
    • Examples:
      • Haircut and styling
      • Web development services
      • Organic skincare products
  • {REVIEW_PLATFORM}
    • Purpose: To direct the customer to the specific platform where the review is desired.
    • Examples:
      • Google Reviews
      • Yelp
      • Trustpilot
  • {TONE}
    • Purpose: To set the overall mood of the message, ensuring it aligns with the company’s brand and the relationship with the customer.
    • Examples:
      • Formal
      • Informal
      • Friendly

Prompt Details