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Write an academic appeal letter

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“Craft a detailed and respectful academic appeal letter to [INSTITUTION_NAME], addressing the [DEPARTMENT_OR_COMMITTEE_NAME]. Begin by introducing yourself, including your name, student ID, and program of study. Clearly state the purpose of your letter in the opening paragraph, specifically mentioning the decision or grade you are appealing and the term or academic year it pertains to. In the body, provide a thorough explanation of the circumstances that led to the need for an appeal, such as [REASONS_FOR_APPEAL]. Support your explanation with evidence, personal reflections, and any relevant documentation. Articulate your arguments respectfully and logically, demonstrating your understanding of the institution’s policies and how they apply to your situation. Conclude by expressing your desired outcome, thanking the committee for their consideration, and indicating your willingness to provide further information or attend a hearing if necessary. End with a formal closing and your contact information.”

How to use this Prompt

Copy the full prompt text and then paste it into your preferred chat assistant. Replace the placeholders encased in [BRACKETS], with your own specific details.  Review the output and modify the prompt to meet your requirements.

Variables found in this prompt

  • [INSTITUTION_NAME]: The name of the university or college you are appealing to. Personalizes the appeal and ensures it is directed appropriately.
    • Examples: “University of XYZ”, “ABC College”, “Institute of DEF”
  • [DEPARTMENT_OR_COMMITTEE_NAME]: The specific department or committee responsible for handling academic appeals. Targeting the correct entity can increase the effectiveness of your appeal.
    • Examples: “Academic Appeals Committee”, “Department of Engineering”, “Office of Student Affairs”
  • [REASONS_FOR_APPEAL]: The specific reasons you are requesting an appeal, which could include medical issues, personal hardships, misunderstandings, or procedural errors that affected your academic performance or evaluation.
    • Examples: “unforeseen medical emergency during finals week”, “significant personal hardship due to a family tragedy”, “miscommunication regarding project submission guidelines”

Prompt Details